charity projects

Rules & Regulations

Rules & Regulations of the Rotary Charity Run 2019

  1. The Rotary Charity Run 2019 (RCR 2019/the event) is organized by Rotary Club Kuching Central (RCKC/the organizer); a body registered under Society Act of Malaysia and is governed by Rotary International.
  2. Any Individual irrespective of nationality whose age meet minimum age on 7 April 2019 (the race day) for each of the following categories is eligible to participate (the participant):
    2.1 Category of 10km RCR 2019: 16 years and above.
    2.2 Category of 5km RCR 2019: 14 years and above.
    2.3 Category of 2km RCR 2019: 7 years and above.

    Participants below the age of 18 years are required to obtain parental/guardian’s consent and are to complete the relevant indemnity declaration form as deemed necessary by the organiser upon registration, failing which, the organiser reserves the right to refuse entry to any applicant under the age of 18.
  3. By signing up for RCR 2019 and providing any information, personal or otherwise, in order to participate in the event, and/or any activity involving the organiser, participants have expressly given consent to organiser, event sponsors (the sponsors), event photographer and travel partner: 
    3.1 to collect, analyze, collate, share, disclose to third parties, sell and/or otherwise use without any liability to the individual, any personal information relating to that individual as may in its sole discretion deem fit, including without any limitation for its programs, planning, data- processing, and statistical or risk-analysis, research, fund-raising and/or any other purposes in furtherance of the functions. The organiser and the sponsors declare by virtue of being the event owner or sponsor, they can use services of third parties.
    3.2 to post the full race results on RCR 2019's website after the race
    3.3 to use any photographs (including those of participants), motion pictures, recordings, or any other media records of RCR 2019, for any legitimate purpose including commercial advertising and distribution to Sponsors anywhere in the world.
  4. Registration for the race is only confirmed upon full payment made and upon issuance of a race identification number.
  5. In consideration of the participant’s use of the RCR 2019 website, the participant agrees to provide true, accurate, current and complete information about the participant contained in registration form. If at any point of time, the organiser has grounds to believe that such information is untrue, inaccurate, obsolete or incomplete, the organiser may suspend or cancel the participant’s registration without any refund of registration fee.
  6. The organiser reserve the right to cancel RCR 2019 at any time without prior notice to the participant, in which case such cancellation will be informed to the participant before race day. If RCR 2019 has to be cancelled due to occurrence of incidents that are beyond the control of the organiser and which renders it impossible or unsafe to hold the event including but not limited to force majeure, there shall be no refund of fees paid and the organiser shall not be liable for any direct or indirect loss or inconvenience caused arising of the cancellation.
  7. The organiser reserves the right to amend RCR 2019 race routes as they deem fit for the safety of the participants and/or to prevent any potential hazards in the running of the event, at any time without prior notice to the participants. For race route amendment, every effort will be made to inform the participants prior to the race day. The organiser shall not be liable for any loss or inconvenience caused due to such amendment.
  8. Whilst every reasonable precaution be taken by the organiser to ensure the participants' safety, participating runners run at their own risk. The organiser will not be held responsible or liable for any injury or death arising from training in preparation for the event and/or participating during the event. Participants are strongly encouraged to go for medical check-up and/or in consultation with their medical practitioner prior to registration and/or at any time from the date of registration till race day to satisfy himself/herself of his/her mental and physical fitness in participating in the event.
  9. The form on the reverse side of the participants' bib number must be completed in full and accurately. Participants must wear the assigned bib number on the front of running vest/t-shirt. Participants who are not wearing a bib number and/or who failed to wear a bib in a visible manner will be taken off the course by officials/marshal of the event.
  10. A participant must retire from the race immediately, if instructed to do so by any member of marshal, medical personnel, Jabatan Kesihatan Negeri Sarawak, Jabatan Pertahanan Awam Malaysia (JPAM), Jabatan Bomba & Penyelamat Negeri Sarawak, Malaysian Red Crescent Society, St John Ambulance Sarawak, Polis Diraja Malaysia, Rela, Dewan Bandaraya Kuching Utara, Majlis Bandaraya Kuching Selatan, Persatuan Olahraga Amatur Sarawak (SAAA), referee, Event Director and/or any official authorised by the Organiser, failing which his/her bib number will be recorded and he/she will be removed from the race, from this point onwards he/she will be continuing independently of the event and at his/her own risk.
  11. Pets, bicycles, tricycles, in-line skates, prams, push carts, shoes with built-in or attached rollers and any other wheel-run objects and any form of support vehicles are strictly not allowed on the race course other than official and medical vehicles unless with prior written permission from the organiser.
  12. Once registration has been duly processed, there will be no refund for whatsoever reason.
  13. The organiser reserves the right to limit and/or refuse entry without giving any reason and notice.
  14. The organiser will not entertain nor be in any way responsible for any disputes, discrepancies or complaint arising from incomplete or inaccurate entry details in the registration form.
  15. The organiser reserve the right to cancel, vary and/or add any race category without giving prior notice.
  16. Participants are strictly not allowed to transfer their race entries to another party or change race categories after their registrations are confirmed.
  17. A participant who commences to run before the starting time of his/her registered race will be disqualified.
  18. Participants who do not start within 15 minutes from respective flag off will be disqualified and for safety reasons may not be allowed to start.
  19. The starting times for each category are as follows:
    19.1 Category of 8km RCR 2019: 6:30 am
    19.2 Category of 5km RCR 2019: 6:45 am 
    19.3 Category of 2km RCR 2019: 7:00 am
  20. The cut off times for each category which will be strictly enforced are as follows:
    20.1 Category of 8km RCR 2019: 2 hours
    20.2 Category of 5km RCR 2019: 1.5 hours
    20.3 Category of 2km RCR 2019: 1 hour
  21. The Race Pack collection dates are 24 and 25 February 2019 at CityONE Megamall, No 1, Jalan Song, Kuching, Sarawak, Malaysia, and subject to change.
  22. Prizes for winners are as stated in the prize list on the RCR 2019 official website. They are subject to be changed, restructured or cancelled at any time by the organiser without giving any reason and prior notice.
  23. General Rules for prize money:
    23.1 The Prize money is for 8km Category; for both Top 10 Men and Top 10 Women;
    23.2 Prize winners must report to the designated area or prize giving counter. In the event potential winner fails to register within 15 minutes after crossing finishing line, the organiser have sole and absolute discretion to forfeit the winning prize;
    23.3 All prize-winning participants are required to produce their supporting documents on verification of identity in order to collect prize money. Beside passport (foreigner) or identity card (Malaysian), other supporting documents including but not limited to driving license, flight itinerary, hotel reservation, bio data, etc. must be provided upon request;
  24. The organiser reserve the right to unilaterally add on, modify or substitute any of the above rules and regulations of RCR 2019 at any time as they deem fit without prior notice. If there is ambiguity in any of the provisions, the organiser shall be the sole authority which have the absolute, full and complete power to interpret it as they deem fit.

By participating in the event, I have read and understood the rules & regulations and I agree to participate on the understanding that, I must adhere to ALL the rules and regulations stipulated.

In consideration of the acceptance of my entry, I, my heirs, successors and assigns, do hereby unconditionally and irrevocably waive and release the organizers, the event sponsors and partners as well as all persons, servants, contractors, agents, service providers, volunteers and agencies connected with it from all complains, demands, claims, liabilities, proceedings, suits, losses and/or damages of any kind whatsoever due to or relating to or arising directly or indirectly out of my participation in the event, including without limitation, personal injury and/or death.